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Career Services Administrator - Employment Opportunity

The Career Services Administrator is responsible for establishing employer partnerships, developing workplace experiential learning programs, designing internship and/or apprenticeship programs, and providing job placement opportunities.

Local Title: Career Services Administrator

Budget Title: Career Planning and Development Officer

Targeted Salary: $70,000

Position Summary: The Career Services Administrator is responsible for establishing employer partnerships, developing workplace experiential learning programs, designing internship and/or apprenticeship programs, and providing job placement opportunities. To prepare REOC students for the workplace, the Career Services Administrator will provide career services in the form of career counseling, resume and cover letter writing, interviewing techniques, dress for success, and job search skillsets. The Career Services Administrator will develop, coordinate, and implement activities to increase job opportunities by recruiting businesses that are aligned with REOC's academic program offerings; and support successful job placement and continued employment for REOC students. The Career Services Administrator will gather data, track trends and provide guidance to the Dean/Executive Director to develop program offerings leading to job opportunities.

Essential Functions:

Job Development/Placement (25%)

Consult regularly with alumni, faculty, advisory board members, and staff in order to identify internship opportunities for REOC students.

Reach out to employers via phone (including cold calls), email, letter correspondence and social media platforms to develop employment opportunities for students and alumni.

Maintain regular contact with employers and professional organizations to develop cooperative partnerships including, but not limited to, identifying viable job opportunities, job fair participation, and advisory board membership.

Research and maintain current job listings and trends and develop resources for students to identify current job openings related to their identified career goals and field of study.

Plan marketing and outreach services including employer meetings, job fairs, career days, and other student programs that promote and create awareness of REOC’s academic and support services programs while generating new employment opportunities.

Coordinate employer information sessions and on-campus interviews for students and recent graduates.

Develop and execute work plans designed to recruit students for available job placements.

Student/Alumni Preparation/Outreach (25%) 

Ensure that each student has a career plan.

Work closely with the Job Placement Coordinator to ensure that all students identified for job placement have gone through the requisite series of job readiness workshops.

Assist with the coordination and delivery of workshops and classroom presentations related to career development and job placement.

Conduct regular one-on-one and group sessions with students regarding career interests, current job market, employment trends, and emerging job opportunities.

Administer, interpret, and discuss the results of career self-assessments with students individually or in groups.

Monitor the academic and career development progress of students and recent graduates.

Follow up on students sent for employment interviews in order to complete the placement process and track placement numbers and trends.

Support students and alumni throughout job search and interview process, including help filling out applications, contacting employers, and visiting job sites.

Operational/Administrative (25%)

Maintain current database of employers, job development initiatives, and job placements/job verifications in order to assess development needs and placement trends.

Maintain accurate records of all services provided to students and alumni.

Coordinate with counselors, faculty and staff for student success.

Coordinate the logistics for various job development/job placement events with Business Affairs Department.

Gather, analyze, and maintain data and statistical information to evaluate effectiveness of services and to identify goals to meet student and program needs.

Provide quarterly reports on job placement as well as employment partners and potential leads.

Design and implement strategies which focus on providing best practices in networking, informational and job interviewing, resume writing, job searching, dressing for success, and other career and job readiness skillsets.

Develop workplace experiential learning procedures to plan and implement programs such as job shadowing, round robin industry coaching, industry speakers, corporate and non-profit organizational tours, and entrepreneur workshops.

Update Weekly Activity Reports, Placement Reports, and Contact Log at the conclusion of each week.

Contact students and alumni within 3 months after placement to follow through and ensure a successful transition into gainful employment.

Non-Essential Functions: (15%)

In Conjunction with the Job Placement Coordinator, maintain a strong understanding of student job readiness in connection with competencies as identified per area of study in order to market employ-ability of students.

Keep the College community abreast of job development and successful student placements.

Researches the internet, newspapers, local agencies, and other resources for job leads. 

Collect data from employers related to job opportunities including job requirements, applicant qualifications, and performance appraisal follow-up.

Participate in outreach and recruitment activities and attends internal/external job fairs.

Develop employer resources and maintain a job bank.

Participate in strategic planning and report preparation.

Cultivate relationships with existing employers that supersede referring students for job opportunities.

When applicable, encourage employers to become REOC partners to support the acquisition of grants and program funding.

Strategically participate in industry networking functions that may develop into beneficial relationships to support student placement.

Required Qualifications

Master’s Degree in a related field from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization.

Significant career service experience in educational organizations and/or workforce development programs.

Experience working with diverse student and organizational populations.

Excellent written and oral communication skills.

Team-player with strong work ethic and strong communication skills.

Ability to work independently, perform multiple tasks simultaneously, and work within a team environment.

Available to work occasional evenings and weekends with the ability to travel from the REOC campus to meetings and events with employment partners.

Preferred Qualifications:

Master’s Degree in Human Resources Management, Organizational Development, or a related field from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization.

An established employer network in the Rochester area who provide experiential learning events, internships/apprenticeships, and job opportunities for students.

Demonstrated proactive leadership with an emphasis on organizational, interpersonal, and communication skills.

Ability to work cohesively with community leaders, alumni, REOC Leadership and job placement staff to meet University Center for Academic and Workforce Development (UCAWD) performance standards related to job placement.

Ability to collect data and analyze data to support decision making.

Experience working with students, faculty, and administrators in Higher Education.

Valid NYS Driver’s License.

Membership in at least one employment group (like…JDN, RAEN, RACDA, etc.)


Application Instructions 

Please visit to complete an application including your cover letter that addresses required and preferred qualifications, resume, and contact information for three professional references. Official transcripts are required upon hire. Applications will be accepted until 10/10/17 with preference given to internal application material received by 9/21/17 and external application material submitted by 9/26/17. Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at


The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.

contact: Office of Human Resources, 395-2126
submitted: Wed, Sep 13, 2017 by jleenhouts
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